Event Management

Connections. Collaboration. Creativity.

When people come together, new ideas spark, strategies strengthen, and smiles happen.

There’s magic in a well-run convening when participants only worry about how many connections they can make before they depart.

Collaborative knows how to read the room, design the scene, and set the table where collaboration flourishes. We know that events represent beginnings, middles, and ends where people share their successes, work through their challenges, and launch big ideas. In our playbook, the logistics serve the content, the budgets are always met, and expectations are exceeded.

The best part is that the planning is easy. Collaborative integrates with organizational teams to design and execute high-impact gatherings. We lead, organize, track, and triple-check to ensure every step in the event planning process is seamless and worry-free.

For more than 25 years, Collaborative has produced events designed to make a difference. From 25 to 2500 people, we create gatherings where people produce great things, and feel cared for in the process.

Experience the Impact

There’s no substitute for seeing the spark of connection, the energy of a shared mission, and the unforgettable moments that bring it all together. Watch our videos to witness how Collaborative Communications transforms ideas into immersive, meaningful experiences.

Each highlight reel is a window into our unique approach—where strategic vision meets seamless execution. From the first brainstorm to the final standing ovation, our events are designed to elevate voices, foster community, and inspire lasting change.

Watch. Feel. Imagine the possibilities.

SCALE Power Up: Electrify Afterschool Learning

The Riley Institute, August 2025

In August 2025, the Riley Institute at Furman University brought together afterschool professionals and speakers from eight states, for the annual Power Up! SCALE Convening in Columbia, S.C. With dynamic speakers, engaging workshops, and seamless execution, the event equipped educators with strategies to strengthen programs, spark impact, and inspire lasting change.

JAG National Training Seminar: Amplifying the Advantage

Jobs for America’s Graduates, July 2025

In Louisville, 500 JAG educators and professionals gathered for the National Training Seminar, a week of growth and connection. Participants sharpened skills in workshops, gained inspiration from dynamic speakers, including Kentucky Governor Andy Beshear, and capped the experience with a memorable visit to the iconic Churchill Downs.

Lab Mentor Summit: Empowering Educators Through Innovation

J. Orin Edson Entrepreneurship + Innovation Institute at Arizona State University, April 2025

In April 2025, the Verizon Innovative Learning Lab brought together passionate educators for an unforgettable summit focused on immersive learning tools and transformative teaching strategies. From VR labs to storytelling workshops, attendees explored the future of education and the power of innovation to reshape student success.

JAG NCDC: Youth Leadership in Action

Jobs for America’s Graduates, April 2025

More than 1,000 youth leaders convened in Indianapolis for JAG’s 4th Annual National Career Development Conference. Packed with interactive workshops, employability challenges, and industry networking, the three-day event cultivated leadership, confidence, and community. Highlights included a special evening at the iconic Indianapolis Motor Speedway Museum.

Schedule a complimentary consultation with us to assist in crafting your unique event experience.

Our Expertise

For in-person events, we offer:

Agenda Design and Development
- Theme Development
- Messaging and Story Arc
- Speaker Prep
- Scripting
Branding And Design
- Branding
- Printing
- Signage
Participant Experience
- Entertainment And Decor
- Off-Site Receptions, Meals, and Activities
- Online and Onsite Registration
- Rooming List Management
- Travel and Transportation Logistics
Project Management
- Budget Preparation, Management, and Reconciliation
- Post-Event Debrief
On-Site Production
- Audio-Visual and Production Management
- On-Site Staffing and Logistics Management
- Photographer and Videographer Management and Shot List Design
- Run of Show Management
- Decor and Catering
Sponsor Fulfillment
Vendor Management
- Vendor Research and Contract Negotiation
VIP and Special Events
- Sourcing, Contracts and Riders
- Onsite Celebrity/Government Agency Protocols

For hybrid and virtual events, we offer:

Attendee Engagement
Budget Management
Conference Agenda Design
Online Registration
Post-Event Debrief
Pre-Show Speaker and Staff Training
Run of Show Development
Technical Management and Troubleshooting
Virtual Platform Research and Implementation

It was a SUPERB meeting! Hats off to Collaborative! Can’t say enough good things about how well-designed and well-executed this gathering was. The smoothness of our experience is a testament to the hard work you all poured into it on the back end. The programming was chock-full of excellent resources, fresh data, and hot funding updates for a 360° view of the afterschool and summer landscape from the states’ perspective.

Natalia Sol

National Partnerships, National Summer Learning Association

Collaborative Communications are perfect collaborators–it’s in the name! Timely, experienced, and eager to optimize our event experiences, we come back to CCG again and again to run our national Summit each year. On-site they come prepared to jump into action, fight logistical fires, and welcome our guests with professional smiles that make every attendee happy to be there.

John Janezic

Project Manager, J. Orin Edson Entrepreneurship + Innovation Institute, Arizona State University

The transformation of this event since I attended my first NCDC in 2023 has been nothing short of remarkable, and that’s largely due to the professionalism and expertise of the Collaborative Events team. From planning and communication to attention to detail and flawless execution, every aspect was handled with precision. Beyond the logistics, I hear consistently from my JAG colleagues that it’s a pleasure to work with you all. That’s also been my experience.

James Wall

Vice President, Communications and Marketing, Jobs for America’s Graduates (JAG)

Collaborative Communications was instrumental in bringing the Imagine Science Harvest event to life. Their team provided seamless logistical support, ensuring a smooth experience for organizers and attendees. From planning to execution, they worked closely with us to align every detail with our vision. Their expertise, dedication, and collaborative approach were key to the event’s success—we couldn’t have done it without them!

Jim Chesire

Imagine Science

Partnering with Collaborative has transformed our event management process. Their expertise has streamlined workflows, keeping us organized and allowing us to focus on content and creativity. Beyond logistics, they are true thought partners—offering strategic insights, innovative solutions, and a level of transparency that fosters trust and collaboration. Their unwavering support and willingness to help make them feel like an extension of the JAG team. We are grateful for their partnership.

Karey Webb

Director of Event Experiences, Jobs for America’s Graduates (JAG)

As a non-profit organization seeking to build its awareness among a wide swath of audiences, Collaborative has interjected its keen sense of media relations that has helped Parents as Teachers garner coverage in world-renowned outlets.

Marketing and Communications Team

Parents as Teachers

Collaborative was a strong strategic partner in the production of our special Edutopia live event. They were collaborative partners in the best sense—helping us execute on our vision and goals, while bringing expertise and experience in both content and logistics.

Cindy Johanson

Edutopia

Thoughtful, accessible, and engaging are the three words that first come to mind when I reflect on my project with Collaborative Communications. It was a pleasure to work with Collaborative’s Research and Reports team. They skillfully identified the critical information and analysis I needed—and provided useful insights and recommendations.

Wendy Vanasselt

Senior Program Officer, Wilburforce Foundation

Collaborative Communications went above and beyond to help us execute an engaging and inspiring large-scale virtual event. The team problem-solved with us every step of the way, brought passion and commitment to the event and were critical to the success of the event. We couldn’t have pulled it off without Collaborative’s support and event planning expertise.

Jessica Donner

Every Hour Counts

Collaborative has been crucial thought partners as we’ve had to rethink our in-person conference to fit into the virtual world. They were instrumental in exploring new opportunities to engage with our presenters and attendees, navigating details and differences within a virtual space, and highlighting important aspects that made our conference run smoothly. Thank you for your invaluable support!

Emilie Holdaway

Professional Learning Systems Director, Utah Afterschool Network

Collaborative is an outstanding partner and has a strategic, nimble team that helped us create a beautiful virtual event in the midst of COVID-19. Collaborative invested time and attention to really understand our needs, what we wanted, and went the extra mile to get the results. The team was there for us every time we reached out in need of guidance and support. Their guidance was based on best practices and delivered professionally, which increases value. Melinda Colón, Director of Meetings and Events also provided a high level of accountability and delivered tasks by pressing deadlines.

Courtney L. Teague

Ed.D., Verizon Innovative Learning Schools, directed by Digital Promise

The Collaborative Communications event team was invaluable in planning the Arizona State University (ASU) 2024 VIL Lab Summit. Their expertise added capacity to the ASU Youth Entrepreneurship team, significantly easing the planning process for our first in-person event since the pandemic. Attendees praised the event, creating positive buzz. The team’s support was instrumental in ensuring the event’s success without feeling overwhelming.

Heidi Jacobson

Director Youth Entrepreneurship, J. Orin Edson Entrepreneurship + Innovation Institute, Arizona State University

The professional approach of Collaborative Communications enabled our small non-profit to use a broad range of their team’s expertise to efficiently take us through the steps of visualizing and then producing a new strategic plan at a very critical turning point in our organization. This plan is based on a strong vision, supported by data that will help our organization develop a map for a sustainable future.

Katie Wilson

Executive Director of the Urban School Food Alliance

View Our Work

Managed the logistical planning for a student leadership conference in Washington, DC, overseeing multiple vendor and hotel contracts. Collaborative's role included organizing an offsite reception for VIP guests, the annual Board of Directors meeting, and a DC tour for the youth attendees.

Provided site selection, theme development, vendor coordination, online registration, participant travel arrangements and on-site support for this showcase of STEM Next’s 2023 Flight Crew, an event that served 350 attendees.

Developed and managed the virtual 2022 Hawaii Statewide Assessment Roadshow, spearheading agenda and asset designs, participant registration, speaker and session management, technical production, material development, and day-of support for an event with more than 900 attendees.

Collaborative’s communications and logistics support helped bring youth delegates from almost every state to the Dirksen Senate Office Building, where they were able to meet with Democratic and Republican Congressional representatives, as well as US Senator Debbie Stabenow. Collaborative managed all catering, AV, and decoration and provided on-site support.

League of Innovative Schools 2023 Spring Convening

Collaborative worked closely with the League of Innovative Schools to coordinate a multi-day conference of over 300 district partners and superintendents. Collaborative provided extensive leadership in overall project and event logistics management, prospectus development, and event sponsorship support.

Collaborative facilitated the planning of a youth-led convening in Chicago with over 150 attendees, supporting with venue and vendor management, group travel booking, agenda development and overall project leadership.

Ready to collaborate?

Contact us to learn more about how Collaborative can help advance your organization’s goals. Reach us at info@collaborativecommunications.com